Outsourced Accounting Services
Financial Operations That Run on Schedule, Not Stress
Bookkeeping records what already happened. Outsourced accounting keeps your business finances moving correctly, on time, and with clear controls.
North Texas Tax Advisors provides outsourced accounting services that manage invoicing, bill pay, payroll workflows, and sales and use tax support. Your accounting processes run on a defined schedule, your records stay clean, and deadlines stop turning into fire drills.
All outsourced accounting work is overseen by a licensed CPA, not junior staff. With prior experience at both the IRS and state level, he understands how accounting decisions affect tax exposure, compliance, and review risk.
Outsourced accounting services are custom quoted, starting at $500 per month.
What Are Outsourced Accounting Services?
Outsourced accounting manages the financial engine of your business.
Instead of hiring, training, and supervising an in-house accounting team, you partner with a CPA-led firm to run the systems, workflows, and deadlines that keep money moving correctly.
You maintain control and visibility. We manage execution, timing, and structure.
Outsourced accounting services often include:
- Invoicing and accounts receivable tracking
- Bill payments and accounts payable workflows
- Sales and use tax return preparation support
- Payroll setup, payroll processing, and payroll tax return preparation
This approach gives you structure without adding internal headcount.
Outsourced Accounting vs. Bookkeeping: What’s the Difference?
Bookkeeping records transactions. It keeps the general ledger accurate and reports what already happened.
Outsourced accounting manages what happens next.
If bookkeeping answers “What happened?”, outsourced accounting answers:
- What invoices are unpaid right now?
- What bills need approval this week?
- When is payroll running?
- Which filings are coming up?
- How does cash timing affect decisions?
When volume, payroll, or deadlines increase, bookkeeping alone is not enough.
When Does a Business Need More Than Bookkeeping?
Many businesses outgrow basic bookkeeping faster than expected.
Outsourced accounting may be the right fit if you:
- Send invoices regularly and track unpaid balances
- Pay vendors often and need approval controls
- Run payroll or manage contractor payments
- File sales and use tax returns
- Need monthly reports delivered on time
- Feel unsure about cash timing despite strong sales
- Spend too much time fixing issues instead of planning
When deadlines feel constant and visibility feels limited, outsourced accounting brings structure.
Our Outsourced Accounting Services
Each outsourced accounting engagement is built around how your business operates.
Accounts Receivable and Invoicing
A clear invoicing process helps improve cash flow.
Support may include:
- Invoice setup and payment terms
- Tracking unpaid invoices and balances
- Improving follow-up workflows
- Organized AR records for reporting and tax preparation
Accounts Payable and Bill Pay
Vendor payments require consistency and control.
Support may include:
- Organizing bills and due dates
- Establishing approval steps
- Scheduling payments to support cash flow
- Tracking paid and unpaid obligations
Sales and Use Tax Return Preparation Support
Sales tax errors can create risk and delays.
Support may include:
- Preparing sales and use tax returns from accurate records
- Tracking filing schedules and deadlines
- Proper classification of taxable and non-taxable items
- Organized documentation to support filings
Payroll Setup, Processing, and Payroll Tax Returns
Payroll must be accurate every cycle.
Support may include:
- Payroll system setup
- Payroll processing
- Tax return preparation
- Clean payroll records for reporting and year-end needs
How Does Outsourced Accounting Work?
A clear process keeps expectations aligned.
Step 1: Discovery and System Review
We review current workflows, accounts, and tools to identify gaps, risks, and inefficiencies.
Step 2: Accounting Plan Development
We define scope, responsibilities, approval workflows, reporting cadence, and deadlines.
Step 3: Ongoing Accounting Support
Your accounting processes run consistently and adjust as the business grows or changes.
What Will I Receive Each Month?
Deliverables depend on scope, but commonly include:
- Reconciled accounts and accurate records
- Monthly financial statements such as profit and loss and balance sheet
- Visibility into receivables and payables when included
- A repeatable month-end close process
- Tax-ready records to reduce year-end stress
The result is fewer surprises and better financial visibility.
How Much Do Outsourced Accounting Services Cost?
Outsourced accounting services are custom quoted, starting at $500 per month.
Pricing depends on:
- Monthly transaction volume
- Number of bank and credit card accounts
- Invoicing and collections complexity
- Vendor volume and bill-pay needs
- Payroll frequency and headcount
- Sales and use tax filing requirements
- Reporting and close timeline needs
You receive a predictable monthly cost tied to a defined scope of work.
Outsourced Accounting FAQs
What Is Outsourced Accounting?
Outsourced accounting is when a business partners with an external firm to manage financial operations such as invoicing, bill payments, payroll, reporting, and compliance workflows while maintaining oversight.
How Is Outsourced Accounting Different From Bookkeeping?
Bookkeeping records transactions. Outsourced accounting manages operational finance, including accounts receivable, accounts payable, payroll processing, sales tax support, and reporting deadlines.
How Much Do Outsourced Accounting Services Cost?
Outsourced accounting services typically start at $500 per month. Pricing depends on transaction volume, payroll needs, sales tax filings, and reporting complexity.
What Accounting Tasks Can Be Outsourced?
Commonly outsourced tasks include:
- Invoicing and accounts receivable
- Bill payments and accounts payable
- Sales and use tax return preparation support
- Payroll setup, payroll processing, and payroll tax returns
- Monthly reconciliations and financial reporting
Do You Handle Payroll Processing and Payroll Tax Returns?
Yes. Payroll setup, payroll processing, and payroll tax return preparation can be included as part of an outsourced accounting engagement.
Can You Help With Sales and Use Tax Returns?
Yes. Sales and use tax return preparation support can be included when accurate records and proper classifications are in place.
Is Outsourced Accounting Worth It for Small Businesses?
Outsourced accounting is often valuable when owners spend excessive time on billing, payroll, vendor payments, or correcting errors instead of running the business.
How Does the Transition to Outsourced Accounting Work?
The transition begins with a review of current systems and workflows, followed by a structured onboarding plan designed to minimize disruption.
Ready for Accounting That Runs on Schedule?
Stop reacting to deadlines. Start using an accounting process built to support growth and reduce risk.
Request a custom quote for outsourced accounting services starting at $500 per month.
Call 682-267-1700 or schedule a discovery call today.
North Texas Tax Advisors is not a CPA firm. What does this mean?
Our firm does not perform audits, reviews, or other assurance services and is therefore not required to be licensed by the Texas State Board of Public Accountancy. Individual partners, employees, or contractors may hold CPA licenses in their personal capacity.
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