How to Get an EIN Number: A Simple Start Guide for New Business Owners

Starting a business comes with a long checklist. One step often causes confusion: how to get an EIN number.

Many new owners worry they will make a mistake or pay for something that should be free. The truth is simple. The IRS issues EINs at no cost, and most business owners can complete the process in minutes.

This guide explains how to get an EIN, step by step. You will learn what you need, how to apply for an EIN, and how to avoid common mistakes.

Key Takeaways: How to Get an EIN Number

• Getting an EIN is free and fast if you use the official IRS site. The IRS issues EINs at no cost, and most applicants receive their number within minutes online—avoid third-party sites that charge fees.
• You need an EIN for key business functions—even if you’re solo. Required if you have employees or operate as an LLC/corporation, but also useful for opening bank accounts, building credit, and separating finances early.
• Preparation prevents delays and mistakes. Have your legal business name, SSN/ITIN, entity type, and address ready, and complete the application in one session (15-minute timeout).
• Apply only after forming your business entity. Filing for an EIN before setting up your LLC or corporation can cause errors, duplicate EINs, or IRS complications.
• Action step: apply online and secure your confirmation. Use the IRS online tool for the fastest result, then download your EIN confirmation (CP-575) and use it immediately for banking, taxes, and licensing.

What Is an EIN and Why It Matters

An EIN, or Employer Identification Number, is a federal tax ID issued by the IRS. It works like a Social Security Number for your business.

You use an EIN to identify your business for tax and financial purposes.

Why your business needs an EIN

• File federal tax returns
• Open a business bank account
• Hire employees
• Apply for licenses and credit

An EIN does not replace your state tax ID. You may still need a separate state registration depending on your location and business type.

Do You Need an EIN? 

You need an EIN if you:

• Have employees
• Operate as an LLC, partnership, or corporation
• File employment or excise taxes

You may still want an EIN if you:

• Own a single-member LLC
• Want to separate personal and business finances
• Plan to grow or hire later

Many single-member LLC owners choose to get an EIN early. It helps with banking, privacy, and long-term planning.

Before You Apply (Avoid Delays and Mistakes)

Take a few minutes to prepare. This step prevents delays.

• Form your business entity first (LLC or corporation)
• Confirm your business operates in the U.S.
• Make sure the responsible party has an SSN or ITIN
• Plan to complete the application in one session

The IRS allows only one EIN per responsible party per day.

What You Need to Apply for an EIN

Gather this information before you start:

• Legal business name
• Responsible party name and SSN or ITIN
• Business address
• Entity type (LLC, sole proprietor, etc.)
• Reason for applying (bank account, hiring, etc.)

Having this ready keeps the process fast and smooth.

How to Get an EIN Number

Step 1: Go to the IRS EIN Application Page

Start at the official IRS website: The IRS provides the EIN for free. Avoid third-party websites that charge a fee.

Step 2: Start the Online Application

• Follow the interview-style questions
• Complete the application in one session
• The system times out after 15 minutes of inactivity

Step 3: Enter Your Business Details

Provide accurate information about:

• Your business structure
• The responsible party
• Your business activity

Double-check everything before submitting.

Step 4: Submit and Get Your EIN

Once approved, you receive your EIN immediately online.

Download or print your confirmation letter. You will need it later.

Other Ways to Apply for an EIN

If you cannot apply online, you have other options:

• Online (fastest): Immediate EIN
• Fax: About 4 business days
• Mail: About 4 weeks
• Phone: Available for international applicants

Most U.S.-based business owners should choose the online method.

How Long Does It Take to Get an EIN?

• Online: Minutes
• Fax: A few days
• Mail: Several weeks

The online option is the fastest and most efficient.

Does It Cost Money to Get an EIN?

No. The IRS provides EINs for free.

If a website asks for payment, it is a third-party service. You do not need to pay to get an EIN.

Common Mistakes to Avoid When You Apply

Avoid these common errors:

• Applying before forming your LLC
• Entering incorrect business information
• Applying for multiple EINs for the same business
• Letting the application session expire

These mistakes can delay your approval or create issues later.

What Happens After You Get Your EIN

Once you receive your EIN, you can use it right away.

Use your EIN to:

• Open a business bank account
• Apply for licenses and permits
• File tax returns

Keep your EIN confirmation letter (CP-575). It serves as official proof of your EIN.

FAQs About Getting an EIN

Does getting an EIN cost money?

No. The IRS issues EINs at no cost.

Should I get an EIN or form an LLC first?

Form your LLC first. This step prevents delays in your application.

Can a single-member LLC get an EIN?

Yes. Many owners choose to get one for banking and privacy.

Can I apply without an SSN?

Yes. You must apply by fax, mail, or phone instead of online.

Pro Tip: Why Smart Business Owners Get an EIN Early

Getting an EIN early supports long-term growth.

• It builds business credibility
• It separates personal and business finances
• It prepares your business for hiring
• It supports year-round tax planning

This step fits into a larger strategy, not just a one-time task.

Start Your EIN Application Today

You can get an EIN in minutes through the IRS website. The process is simple when you prepare ahead.

If you want to go beyond basic setup, work with a tax advisor who focuses on proactive planning.

At North Texas Tax Advisors, we help business owners build a tax strategy that supports growth year-round. An EIN is just the first step.